To enhance the speed and accuracy of digitisation and data recognition, we are updating the process for publishing digitised invoices. Starting 1 January 2025, the process for handling foreign supplier invoices before they are published in your account will change.
What’s Changing?
If an invoice is issued by a foreign supplier, our automatic identification software will attempt to match the supplier’s foreign registration code on the invoice with the information in your suppliers’ register. If a match is found, the supplier’s name will be automatically retrieved from the register and entered in the “Sender” field. The invoice will then be published in your account’s Purchase Invoices list.
Check your registers and settings
Review and update your suppliers’ register and verify that your suppliers’ registration codes and details in Finbite are accurate. An up-to-date register speeds up the digitisation of recurring invoices. Customers without a suppliers’ register will have their digitised invoices published with the information provided on the invoice.
In addition, we recommend that you review your purchase invoice settings. Check and activate the setting that prevents automatic changes to the bank account number format (Estonian IBAN). This is especially important if you have suppliers from countries that do not use IBAN-formatted account numbers. You can find this option under “Other Settings” in your purchase invoice settings.
If you have any questions about the changes, please contact our Customer Service team.
