As of July 1, 2025, amendments to the Estonian Accounting Law have taken effect, allowing all companies listed in the local Business Register as e-invoice recipients to require e-invoices from their suppliers. This change has made e-invoicing a standard business practice, rather than an exception limited to the public sector.
While many large and small companies already have the capability to send e-invoices, it’s now a good idea to activate your e-invoice receiving channel as well. Doing so ensures that purchase invoices are delivered directly into your accounting system — with no need for manual data entry or digitization.
Join the Finbite Invoice Center
For Finbite users, activating e-invoice reception is quick and easy — it only takes a few minutes. We’ll guide you step by step through the setup process so you can start receiving e-invoices right away.
How to Enable E-Invoice Reception in Finbite
To receive e-invoices in your company’s Finbite environment, you first need to enable the feature.
- Log in to the Finbite environment using your username and password, ID card, Smart-ID, or Mobile-ID.
- From the left-hand menu, go to Settings → Invoice Settings → Purchase Invoice Settings.
- Uncheck the option “Don’t accept purchase invoices in e-service”. Optionally, you can add an email address to receive notifications when new e-invoices arrive.
- Click Save, and confirm the change in the pop-up window.
After saving, you must also confirm the change in the Business Register.
Confirm Your Operator Selection in the Business Register (within 7 days!)
Once the setting is activated in Finbite, a member of the management board must confirm the e-invoice operator in the Business Register within seven days. Shortly after you make the changes in Finbite, the Centre of Registers and Information Systems (RIK) will send a notification to your company’s official contact email address listed in the register.
To confirm your operator:
- Go to www.rik.ee and log in to the Entrepreneur Portal.
- From the top menu, select My Dashboard, then choose the company for which you want to activate e-invoice reception.
- Scroll down to the “E-invoice service providers” section and open it.
- You will see a request from Arvekeskus, FINBITE OÜ — confirm Finbite OÜ as your service provider.
If the confirmation is not completed within seven days, the request will expire. In that case, you’ll need to redo the activation process in Finbite, and a new request will appear in the Business Register for confirmation.
Recommended Next Steps
Now that you’ve activated your e-invoice channel, incoming e-invoices will appear in your Finbite account, unless your company’s accounting software is already integrated. To view these invoices directly in your ERP or accounting system, you’ll need to enable the ERP integration.
Finbite integrates seamlessly with all major accounting and financial management systems.
Although the new law requires suppliers to send e-invoices to all companies registered as e-invoice recipients (unless another format has been agreed upon), it’s still a good idea to inform your suppliers that you now expect to receive e-invoices.
For example, you can set up an automatic email reply that triggers whenever a PDF invoice arrives, letting the sender know that you expect future invoices in e-invoice format. You can find sample automatic replies here.
If you have any questions or need technical assistance, Finbite Customer Support is always ready to help!
